Course Description:
Every day, millions of email messages are exchanged among people within and between organizations. Email has a ubiquitous presence in the lives of many, and it’s likely that email technologies will continue to evolve with the changing needs of workplaces. After all, email communication has not been replaced, or its growth slowed, as many predicted with the rise of social media and the widespread adoption of mobile technologies. Many organizations have implemented mail management systems that combine the back-end power of Microsoft® Exchange Server and the front-end intuitive user interface of Microsoft® Office Outlook® 2019.
In this course, you will customize command sets, configure mail accounts, set global options, perform advanced searches, apply filters to intercept mail and control spam, create rules to automate mail management tasks, work with calendars and contacts, manage tasks, preserve data with archives and data files, as well as share and delegate access to your Outlook items. In short, you’ll work with a wide range of features and options and, in so doing, understand why Outlook is a leading personal management system.
This course builds upon the foundational knowledge presented in the Microsoft ® Office Outlook® 2019: Part 1 course and will help you customize a communication system well-suited to your work style.
This course covers Microsoft Office Specialist Program exam objectives to help you prepare for the Outlook Associate (Office 365 and Office 2019): Exam MO-400 certification.
Course Topics
Lesson 1:Â Modifying Message Properties and Customizing Outlook
 Topic A: Insert Advanced Characters and Objects
 Topic B: Modify Message Properties
 Topic C: Add Email Accounts to Outlook
 Topic D: Customize Outlook Options
Â
Lesson 2:Â Organizing, Searching, and Managing Messages
 Topic A: Group and Sort Messages
 Topic B: Filter and Manage Messages
 Topic C: Search Outlook Items
Â
Lesson 3:Â Managing Your Mailbox
 Topic A: Manage Junk Email Options
 Topic B: Manage Your Mailbox Size
Â
Lesson 4:Â Automating Message Management
 Topic A: Use Automatic Replies
 Topic B: Use Rules to Organize Messages
 Topic C: Create and Use Quick Steps
Â
Lesson 5:Â Working with Calendar Settings
 Topic A: Set Advanced Calendar Options
 Topic B: Create and Manage Additional Calendars
 Topic C: Manage Meeting Responses
Â
Lesson 6:Â Managing Contacts
 Topic A: Import and Export Contacts
 Topic B: Use Electronic Business Cards
 Topic C: Forward Contacts
Â
Lesson 7:Â Managing Activities by Using Tasks
 Topic A: Assign and Manage Tasks
Â
Lesson 8:Â Sharing Outlook Items
 Topic A: Delegate Access to Outlook Folders
 Topic B: Share Your Calendar
 Topic C: Share Your Contacts
Â
Lesson 9:Â Managing Outlook Data Files
 Topic A: Use Archiving to Manage Mailbox Size
 Topic B: Work with Outlook Data Files
Â
Appendix A:Â Mapping Course Content to Outlook Associate (Office 365 and Office 2019): Exam MO-400
Â
Appendix B:Â Configuring Email Message Security Settings
Â
Appendix C: Microsoft® Office Outlook® 2019 Common Keyboard Shortcuts
Course Objectives
In this course, you will use Outlook’s advanced features to customize and manage your email communications, including using advanced features to organize emails; managing calendar settings and options; managing contact information; scheduling tasks; and managing Outlook archives and data file settings.
You will:
- Insert objects in messages, and modify properties and global options.
- Organize, search, and manage messages.
- Protect your mailbox and manage its size.
- Use rules and Quick Steps to automate message management.
- Work with advanced calendar settings.
- Import and forward contacts.
- Manage activities by assigning tasks to others.
- Delegate access to and share Outlook items with others.
- Archive and back up Outlook items using data files.
Target Audience
This course is intended for people who have a basic understanding of Microsoft® Office Outlook® and want to know how to use its advanced features to manage their email communications, calendar events, contact information, search functions, and other communication tasks.
Hardware
For this course, you will need one computer for each student and one for the instructor. Each computer will need the following minimum hardware configurations:
- 1 GHz or faster 32-bit (x86) or 64-bit (x64) processor
- 1 gigabyte (GB) RAM (32-bit) or 2 GB RAM (64-bit)
- 25 GB available disk space
- DirectX 10 graphics card and a 1,024 Ă— 576 or higher resolution monitor (1,024 Ă— 768 resolution or higher monitor recommended)
- Keyboard and mouse (or other pointing device)
- Network cards and cabling for local network access
- Internet access (contact your local network administrator)
- Printer (optional) or an installed printer driver
- Projection system to display the instructor’s computer screen
Software
Software requirements for all classroom computers:
- Microsoft® Windows® 10 Professional or Enterprise
- Microsoft® Office 2019 (Outlook is the only Office application used in this course.)
- Microsoft® Exchange Server (if setting up an on-premise Exchange Server) or Microsoft® Office 365™ licenses (if choosing to let Microsoft manage the Exchange Server).The Office 365 plan you use depends on the licensing available in your environment. If you wish to use a trial version for testing, Office 365 Business Premium and Office 365 Enterprise E3 are acceptable.
- If necessary, software for viewing the course slides. (Instructor machine only.)
Prerequisites
To ensure your success in this course, you should have end-user skills with any current version of Windows, including being able to open and close applications, navigate basic file structures, and manage files and folders. Additionally, it will benefit you to have basic Outlook skills. You can obtain this level of skills and knowledge by taking the following Logical Operations courses:
- Using Microsoft® Windows® 10
- Microsoft® Office Outlook® 2019: Part 1
Inclusions
With CCS Learning Academy, you’ll receive:
- 1 Day Certified Instructor-led training
- Official Training Seminar Student Handbook
- Collaboration with classmates (not currently available for self-paced course)
- Real-world learning activities and scenarios
- Exam scheduling support*
- Enjoy job placement assistance for the first 12 months after course completion.
- This course is eligible for CCS Learning Academy’s Learn and Earn Program: get a tuition fee refund of up to 50% if you are placed in a job through CCS Global Tech’s Placement Division*
- Government and Private pricing available.*
*For more details call:Â 858-208-4141Â or email:Â training@ccslearningacademy.com; sales@ccslearningacademy.com